You and your team work diligently to make events happen for your organization. Months and months of calling, planning, budgeting, and meetings. Depending on your event, there are a lot of details that need to be worked out. Among the most crucial of those details is your events A/V.
Why A/V is Important
You have no event without your guest speakers and presenters. What happens if your guests can’t hear or see them? If your message isn’t communicated, how does this influence the experience of your attendees? Your message will only make an impact if the A/V works — and works well. If not, everyone will be talking about how “the lights were in my eyes the entire time!” Or how “they were speaking so quietly, I couldn’t hear a thing.” If your audience doesn’t clearly hear and fully understand your message, were those months of planning worth it?
What You Can Do To Plan A/V Properly
1. Planning Ahead
As obvious and simple as it sounds, discussing your event’s A/V needs at the beginning planning stages goes a long way. Planning your event production, in the beginning, can save you thousands of dollars in the long run. Most importantly, it helps relieve stress by giving plenty of time for changes. This allows your event to be exactly what you envisioned. In addition, shipping last-minute gear and hiring last-minute staff to aid your event’s production can get pricey. It’s the difference between an ER bill and a standard doctor visit. Save your money and/or invest it back into the production of the event itself.
2. Discuss Venue Options with Your Production Company