Event planners invest months in meticulous planning. But on the day of the event, effectively communicating those plans becomes crucial. How can you relay essential details in a concise and clear manner?

Enter the show flow – an efficient alternative to lengthy event scripts. In this article, we’ll explore the benefits of show flows and how they can optimize communication and streamline your event’s execution.

Understanding Scripts vs. Show Flows

Scripts tend to be extensive, often spanning 20-25 pages, containing a wealth of information, such as opening remarks, cues for house lights, video playback, and speaker introductions. In contrast, show flows offer a simplified, one-page overview of the event. Despite their brevity, show flows can effectively convey most of the event plan, ensuring smooth operations. Creating a concise and clear event show flow template is essential for seamless event execution.

Adapting Detail Levels for Different Teams

While your venue staff needs to know when a session starts to replenish refreshments, they don’t require every word of the script. Detailed scripts are valuable for on-stage presenters, but distributing such information to every event team member can be overwhelming. Show flows strike the right balance, providing essential information without overwhelming non-essential team members.